What does a Notary Public do?

A Notary will examine and authenticate the necessary documents, as well as witnessing and/or securing necessary certified copies. A notarised document will bear the notary’s signature and official seal.

Commonly notarised documents include company documents, including certificates of incorporation, memorandums and articles of association, annual returns, board minutes, board resolutions and share certificates. We also notarise other documents including powers of attorney, statutory declarations, affidavits, witness statements, trademark and patent applications and registrations, and letters.

Legalisation services

Legalisation is where a country requires the signature and seal of the Notary to be authenticated by the Foreign and Commonwealth Office and in some cases the relevant Foreign Embassy. In some cases, a certificate from the FCO called an apostille will suffice.

We provide a comprehensive legalisation service for our clients where required. These can be dealt with quickly using our London agent’s expedited service in cases of urgency.

A guide to Notarial fees

We can provide Notary Public service either at our Basingstoke or Farnborough offices or via video calls using Teams or Zoom. Appointments at an alternative location may be available.

We always endeavour to charge you a fixed fee, providing a quote before work begins.

Our minimum fees are:

• For Individuals: from £150 plus VAT

• For Companies: from £300 plus VAT

• For Home or business visits: from £350 plus VAT

Additional costs, known as disbursements, may apply where required. These can include: Foreign, Commonwealth & Development Office legalisation (Apostille); Embassy or Consulate legalisation fees; courier and postage costs; translation fees; consular agent fees; and/or travel expenses. Any applicable disbursements will be explained and agreed with you before work is undertaken.

Most matters are covered by the fixed fees set out above. However, for more complex or time-consuming matters, fees are charged at our hourly rate of £350 plus VAT, subject to the relevant minimum fee above.

This may apply where additional work is required, such as drafting notarial certificates; arranging legalisation with the Foreign, Commonwealth & Development Office or overseas embassies; and/or record-keeping and administrative work.

We will always discuss the likely costs with you at the outset and provide an estimate wherever possible.

Please refer to our Notary Terms of Business for further information.

How to get in contact

We currently have two Public Notaries, Jon Coles, based in Basingstoke, and Deglan Rowe, based in Farnborough.

For more information or to book a Notary appointment, please contact us by calling

Basingstoke:  01256 460830

Farnborough: 01252 541633

Alternatively you can email us at [email protected] or fill out the form below.