Job Description

We are looking to welcome a Legal Secretary within the Commercial Property team. This is a key role to support us to provide expertise and help to our growing client base.

About Phillips Law

Phillips Law was formed in 1986, and since then we have been committed to building the region’s strongest, dynamic, full-service law firm built on foundations of traditional values.

In 2026, we continue to be featured in the Legal 500 – a globally recognised legal directory that serves as a comprehensive guide for clients seeking premium legal services.

At Phillips Law our values mean we pull in the same direction, tell it like it is, do the right thing, break the mould, and deliver on our goals.

What you’ll be doing

• Opening, maintaining, and closing client files in line with the firm’s compliance and file management policies.
• Acting as the first point of contact for client enquiries, often providing updates and basic information.
• Typing and formatting complex legal documents, leases, contracts, and reports (often using digital dictation tools).
• Conducting basic property searches (e.g., Local Authority, Environmental, Title).
• Monitoring deadlines and critical dates for lease completions, option periods, and contract exchanges.
• Preparing and issuing invoices and statements to clients.
• Submitting Land registry applications and assisting with land registry requisitions
• Assisting with stamp duty, land tax returns.
• Supporting the wider Commercial Property team with overflow tasks during busy periods.

To be successful for this position, you must have / be:

• Excellent working knowledge of Microsoft Office and legal case management systems (e.g., LEAP).
• Strong attention to detail and ability to work to tight deadlines.
• Discretion and professionalism in handling confidential client matters.
• Prior experience in commercial conveyancing or property law is highly advantageous.

What you’ll get

Phillips offers a company pension scheme, a group life assurance scheme, 26 days holiday annually, and we offer a range of benefits including a cycle to work scheme amongst others. In addition, there are regular social events, a running and walking club, weekly fruit and free entry into the Basingstoke Half Marathon of which we are headline sponsors.

Candidate Privacy Notice

Please note that any personal data provided in the course of your application will be processed in accordance with our Candidate Privacy Notice.

Equal Opportunities

We are an equal opportunities employer and welcome applications from all suitably qualified candidates.