Conveyancing Assistant

We are seeking a highly efficient and experienced Conveyancing Assistant to join our busy Residential Property team, working alongside the fee earners to guide our clients through their conveyancing journey.

The ideal candidate should be a self-starter who is happy to take ownership of all administrative aspects of Conveyancing; previous experience is essential.  You will join a busy team consisting of six fee earners and eight assistants, and report into the Head of Residential Property.

As an experienced Conveyancing Assistant, your role is to generate, request and send out all formal documentation from the point of instruction through to completion.  You will work closely with the fee earners to ensure that our clients feel supported and informed at every stage, often acting as their primary point of contact.  Their experience with you will be the amongst the most hands-on that our clients have, so we are looking for candidates who can be an ambassador for Phillips Law, remaining calm, reassuring and friendly at all times.

About Phillips Law

Phillips Law is a leading Hampshire law firm, bringing together talented people to achieve exceptional outcomes for our clients.  We were awarded the Law Society “Medium Law Firm of the Year” in 2021, and Hampshire Law Society “Firm of the Year” and “Lawyer of the Year” in 2022, and “Professional Services Firm of the Year” in 2023.  Our mission is to deliver the strongest and most personalised client / lawyer relationship that a law firm can provide.

With a track record for excellence spanning over 30 years, we are highly recommended by The Legal 500 and continue to grow, attracting the brightest talent and a loyal client following who consider us a partner to their businesses and personal lives.  We provide insight and practical advice across a wide range of legal services.

As an employer, Phillips Law is dedicated to attracting the highest calibre of people at all levels.  We offer plenty of scope to work on high-quality legal matters, within a friendly and supportive firm.  Our culture is one of continuous growth and development, not only in terms of the service we offer our clients but also in the opportunities we offer our team.

Specific Duties and Responsibilities include:

• Daily liaison with clients, keeping them informed at every stage of the conveyancing journey.
• Assisting with file opening and closing processes, including issuing engagement papers, alongside general administration.
• Drafting documents and correspondence with strong digital dictation skills.
• Preparing invoices, completion statements, financial statements and assisting with billing and payment process.
• Taking new enquiries and sending out formal quotations to potential new clients.
• Process straightforward exchanges and completions on the fee earner’s behalf.
• Ordering official copies and property searches, filling in Stamp Duty Land Tax returns and submitting Land Registry applications.

Skills, Qualification and Experience Requirements:

• Minimum of 3 years’ experience as an assistant or legal secretary in residential property.
• Highly efficient and self-motivated with strong administrative skills.
• Fast and accurate typing skills with previous digital dictation experience.
• Strong communication skills, both verbal and written.
• Confident with the use of Microsoft Office package (especially Outlook, Word and ideally Excel) and Case Management Systems. Prior experience of LEAP advantageous, but not essential.
• The ability to remain courteous and friendly even when under pressure.
• Flexible and a team-player.

The base compensation per annum is contingent upon proven experience.  In addition, Phillips Law offers a performance-related bonus and other benefits.

How to Apply: 

Please send your CV and a covering letter to David Robinson, Managing Director.  [email protected]